Permit Clerk
Elgin, TX Elgin, TX Full-time Full-time $18 an hour $18 an hour 6 days ago 6 days ago 6 days ago JOB DESCRIPTION Job Title:
Permit Clerk Division/Department:
Building and Fire Division Development Services Department Reports To:
Development Services Director Classification and FLSA Status:
Regular, Full-Time, Non-Exempt Salary Group:
A/6 $18.
00 Revised:
May 29, 2023
Summary:
Under the general supervision of the Development Services Director the Permit Clerk serves as the first point of contact and is responsible for the administrative and frontline building permitting, construction, inspection, and related activities, to include file maintenance of all required contractor licensing information, issues contractor trade permit as required, coordinates Certificate of Occupancy Inspections, provides building official with inspection requests, schedules inspections with outside inspection services when necessary, answers process and procedure questions for the permit and inspection process.
EDUCATION AND
Experience:
High school diploma/GED required.
Two (2) years of experience in administrative work, preferably in the building or construction industry or any equivalent combination of education, training and experience that demonstrates the ability to perform the duties of the position.
License and Certifications:
Valid Texas Driver's license.
Essential Duties and Responsibilities include the following.
Other duties may be assigned:
Serves as a first point of contact for building construction for e-mail, walk-in, and phone customers.
Answers general questions about processes and services provided by the department to include permit applications, the technical process and services provided by the Department to include.
Processes or schedules inspection requests and coordinates with the building official.
Processes permit applications for commercial, residential, trades, irrigation, accessory buildings, certificate of occupancy, driveways, demolition, solar, decks/patios, swimming pools/spas/tubs, signs, and wireless communication facilities projects in the City.
Reviews completeness and records receipt and forwards to appropriate department for review.
Provides fee information and project numbers for fee collection.
Reviews and understands construction plans, to ensure all city ordinances are followed.
Serves as file manager for contractor licensing, electrical plumbing, irrigators and mechanical trade licenses, insurance, and bonds.
Serves as file manager for all permits, certificates of occupancy, and other documents issued or approved by the department.
Processes all permits and staff comments after the completion of all plan reviews.
May process over the counter permits for subcontractor trade permits that include plumbing, electrical, mechanical, roof, irrigation, and water softeners.
Coordinates and processes inspections with customers and other city staff.
Process and coordinate of issued building and sign related permits.
Input date into city computer software for monthly report preparation.
Forwards all outside reports to the Building Official for review and filing.
Tracks all applications associated with the building division of the department.
Reports all complaints and other emergency information to the proper city staff I a timely manner.
Assists when necessary (approved by the director) other departments during intense work cycles and/or emergency situations.
Knowledge, Skills, and Abilities:
Knowledge of typical administrative practices and processes associated with local government offices or functions or possess ability to acquire and put such knowledge into practice.
Knowledge of general computer operations, specifically familiarity of Microsoft Office and Adobe Acrobat software.
Skilled in meeting deadlines and performing multiple tasks under pressure.
Skilled in basic mathematical skills, calculating work hours, complete reports, basic bookkeeping skills, balancing end of day payment transactions; generating revenue reports; and/or, performing other related activities.
Ability to maintain a pleasant and courteous demeanor working in a fast-paced environment.
Ability to establish and maintain an effective working relationship with all levels of management, city, officials, vendors, other employees, and the public.
Ability to organize, prioritize, and carry out office work with minimal supervision.
WORK ENVIRONMENT The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
In a typical work setting, permit clerk:
Work in a busy office environment at a computer workstation with prolonged sitting or standing periods and a standard range of noise.
Work involves direct and continuous interaction with the public and other City employees on the telephone, and in-person work is performed in a highly demanding atmosphere where interactions with irate/forceful customers may be routine and in an environment of frequent and numerous interruptions.
Hours Usually work a standard 40-hour week but may be required to work evenings or weekends to meet deadlines or for special projects/assignments.
Physical Demands and Work Conditions Always work indoors.
Work somewhat close to other people, such as when sharing office space.
Frequently required to sit, stand at computer while using hands, arms, and fingers to reach and input data in systems.
Exposure to noise from close by departments, co-workers and the public.
May lift and move boxes weighing up to 30 pounds.
Disaster Service Workers Clause In the event of a declared emergency or any undeclared emergency or natural disaster that threatens the life, health and/or safety of the public, designated employees may be assigned to assist rescue and relief workers.
Such assignments may be in locations, during hours and performing work significantly different from the employees' normal work assignments and may continue through the recovery phase of the emergency.
Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title.
They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.
_____________________________________________________________________________ACKNOWLEDGEMENT As evidenced by my signature below, I have read the job description and fully understand the duties and responsibilities related to employment with the City of Elgin.
I also acknowledge that with or without reasonable accommodation, I can perform the essential functions of this position as described.
Further, I understand that if, at any time, I am unclear as to what my job duties and responsibilities are, or what is expected of me, I will seek clarification from my supervisor and/or human resources immediately to interpret these duties and expectations.
___________________________________ ____________________________________ Employee's Printed Name Employee Signature & Date Job Type:
Full-time Pay:
$18.
00 per hour
Benefits:
Dental insurance Health insurance Life insurance Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Elgin, TX 78621:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Administrative:
2 years (Preferred) Work Location:
In person Serves as a first point of contact for building construction for e-mail, walk-in, and phone customers.
Answers general questions about processes and services provided by the department to include permit applications, the technical process and services provided by the Department to include.
Processes or schedules inspection requests and coordinates with the building official.
Processes permit applications for commercial, residential, trades, irrigation, accessory buildings, certificate of occupancy, driveways, demolition, solar, decks/patios, swimming pools/spas/tubs, signs, and wireless communication facilities projects in the City.
Reviews completeness and records receipt and forwards to appropriate department for review.
Provides fee information and project numbers for fee collection.
Reviews and understands construction plans, to ensure all city ordinances are followed.
Serves as file manager for contractor licensing, electrical plumbing, irrigators and mechanical trade licenses, insurance, and bonds.
Serves as file manager for all permits, certificates of occupancy, and other documents issued or approved by the department.
Processes all permits and staff comments after the completion of all plan reviews.
May process over the counter permits for subcontractor trade permits that include plumbing, electrical, mechanical, roof, irrigation, and water softeners.
Coordinates and processes inspections with customers and other city staff.
Process and coordinate of issued building and sign related permits.
Input date into city computer software for monthly report preparation.
Forwards all outside reports to the Building Official for review and filing.
Tracks all applications associated with the building division of the department.
Reports all complaints and other emergency information to the proper city staff I a timely manner.
Assists when necessary (approved by the director) other departments during intense work cycles and/or emergency situations.
Knowledge of typical administrative practices and processes associated with local government offices or functions or possess ability to acquire and put such knowledge into practice.
Knowledge of general computer operations, specifically familiarity of Microsoft Office and Adobe Acrobat software.
Skilled in meeting deadlines and performing multiple tasks under pressure.
Skilled in basic mathematical skills, calculating work hours, complete reports, basic bookkeeping skills, balancing end of day payment transactions; generating revenue reports; and/or, performing other related activities.
Ability to maintain a pleasant and courteous demeanor working in a fast-paced environment.
Ability to establish and maintain an effective working relationship with all levels of management, city, officials, vendors, other employees, and the public.
Ability to organize, prioritize, and carry out office work with minimal supervision.
Dental insurance Health insurance Life insurance Retirement plan Vision insurance 8 hour shift Monday to Friday Elgin, TX 78621:
Reliably commute or planning to relocate before starting work (Required) Administrative:
2 years (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
Permit Clerk Division/Department:
Building and Fire Division Development Services Department Reports To:
Development Services Director Classification and FLSA Status:
Regular, Full-Time, Non-Exempt Salary Group:
A/6 $18.
00 Revised:
May 29, 2023
Summary:
Under the general supervision of the Development Services Director the Permit Clerk serves as the first point of contact and is responsible for the administrative and frontline building permitting, construction, inspection, and related activities, to include file maintenance of all required contractor licensing information, issues contractor trade permit as required, coordinates Certificate of Occupancy Inspections, provides building official with inspection requests, schedules inspections with outside inspection services when necessary, answers process and procedure questions for the permit and inspection process.
EDUCATION AND
Experience:
High school diploma/GED required.
Two (2) years of experience in administrative work, preferably in the building or construction industry or any equivalent combination of education, training and experience that demonstrates the ability to perform the duties of the position.
License and Certifications:
Valid Texas Driver's license.
Essential Duties and Responsibilities include the following.
Other duties may be assigned:
Serves as a first point of contact for building construction for e-mail, walk-in, and phone customers.
Answers general questions about processes and services provided by the department to include permit applications, the technical process and services provided by the Department to include.
Processes or schedules inspection requests and coordinates with the building official.
Processes permit applications for commercial, residential, trades, irrigation, accessory buildings, certificate of occupancy, driveways, demolition, solar, decks/patios, swimming pools/spas/tubs, signs, and wireless communication facilities projects in the City.
Reviews completeness and records receipt and forwards to appropriate department for review.
Provides fee information and project numbers for fee collection.
Reviews and understands construction plans, to ensure all city ordinances are followed.
Serves as file manager for contractor licensing, electrical plumbing, irrigators and mechanical trade licenses, insurance, and bonds.
Serves as file manager for all permits, certificates of occupancy, and other documents issued or approved by the department.
Processes all permits and staff comments after the completion of all plan reviews.
May process over the counter permits for subcontractor trade permits that include plumbing, electrical, mechanical, roof, irrigation, and water softeners.
Coordinates and processes inspections with customers and other city staff.
Process and coordinate of issued building and sign related permits.
Input date into city computer software for monthly report preparation.
Forwards all outside reports to the Building Official for review and filing.
Tracks all applications associated with the building division of the department.
Reports all complaints and other emergency information to the proper city staff I a timely manner.
Assists when necessary (approved by the director) other departments during intense work cycles and/or emergency situations.
Knowledge, Skills, and Abilities:
Knowledge of typical administrative practices and processes associated with local government offices or functions or possess ability to acquire and put such knowledge into practice.
Knowledge of general computer operations, specifically familiarity of Microsoft Office and Adobe Acrobat software.
Skilled in meeting deadlines and performing multiple tasks under pressure.
Skilled in basic mathematical skills, calculating work hours, complete reports, basic bookkeeping skills, balancing end of day payment transactions; generating revenue reports; and/or, performing other related activities.
Ability to maintain a pleasant and courteous demeanor working in a fast-paced environment.
Ability to establish and maintain an effective working relationship with all levels of management, city, officials, vendors, other employees, and the public.
Ability to organize, prioritize, and carry out office work with minimal supervision.
WORK ENVIRONMENT The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
In a typical work setting, permit clerk:
Work in a busy office environment at a computer workstation with prolonged sitting or standing periods and a standard range of noise.
Work involves direct and continuous interaction with the public and other City employees on the telephone, and in-person work is performed in a highly demanding atmosphere where interactions with irate/forceful customers may be routine and in an environment of frequent and numerous interruptions.
Hours Usually work a standard 40-hour week but may be required to work evenings or weekends to meet deadlines or for special projects/assignments.
Physical Demands and Work Conditions Always work indoors.
Work somewhat close to other people, such as when sharing office space.
Frequently required to sit, stand at computer while using hands, arms, and fingers to reach and input data in systems.
Exposure to noise from close by departments, co-workers and the public.
May lift and move boxes weighing up to 30 pounds.
Disaster Service Workers Clause In the event of a declared emergency or any undeclared emergency or natural disaster that threatens the life, health and/or safety of the public, designated employees may be assigned to assist rescue and relief workers.
Such assignments may be in locations, during hours and performing work significantly different from the employees' normal work assignments and may continue through the recovery phase of the emergency.
Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title.
They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.
_____________________________________________________________________________ACKNOWLEDGEMENT As evidenced by my signature below, I have read the job description and fully understand the duties and responsibilities related to employment with the City of Elgin.
I also acknowledge that with or without reasonable accommodation, I can perform the essential functions of this position as described.
Further, I understand that if, at any time, I am unclear as to what my job duties and responsibilities are, or what is expected of me, I will seek clarification from my supervisor and/or human resources immediately to interpret these duties and expectations.
___________________________________ ____________________________________ Employee's Printed Name Employee Signature & Date Job Type:
Full-time Pay:
$18.
00 per hour
Benefits:
Dental insurance Health insurance Life insurance Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Elgin, TX 78621:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Administrative:
2 years (Preferred) Work Location:
In person Serves as a first point of contact for building construction for e-mail, walk-in, and phone customers.
Answers general questions about processes and services provided by the department to include permit applications, the technical process and services provided by the Department to include.
Processes or schedules inspection requests and coordinates with the building official.
Processes permit applications for commercial, residential, trades, irrigation, accessory buildings, certificate of occupancy, driveways, demolition, solar, decks/patios, swimming pools/spas/tubs, signs, and wireless communication facilities projects in the City.
Reviews completeness and records receipt and forwards to appropriate department for review.
Provides fee information and project numbers for fee collection.
Reviews and understands construction plans, to ensure all city ordinances are followed.
Serves as file manager for contractor licensing, electrical plumbing, irrigators and mechanical trade licenses, insurance, and bonds.
Serves as file manager for all permits, certificates of occupancy, and other documents issued or approved by the department.
Processes all permits and staff comments after the completion of all plan reviews.
May process over the counter permits for subcontractor trade permits that include plumbing, electrical, mechanical, roof, irrigation, and water softeners.
Coordinates and processes inspections with customers and other city staff.
Process and coordinate of issued building and sign related permits.
Input date into city computer software for monthly report preparation.
Forwards all outside reports to the Building Official for review and filing.
Tracks all applications associated with the building division of the department.
Reports all complaints and other emergency information to the proper city staff I a timely manner.
Assists when necessary (approved by the director) other departments during intense work cycles and/or emergency situations.
Knowledge of typical administrative practices and processes associated with local government offices or functions or possess ability to acquire and put such knowledge into practice.
Knowledge of general computer operations, specifically familiarity of Microsoft Office and Adobe Acrobat software.
Skilled in meeting deadlines and performing multiple tasks under pressure.
Skilled in basic mathematical skills, calculating work hours, complete reports, basic bookkeeping skills, balancing end of day payment transactions; generating revenue reports; and/or, performing other related activities.
Ability to maintain a pleasant and courteous demeanor working in a fast-paced environment.
Ability to establish and maintain an effective working relationship with all levels of management, city, officials, vendors, other employees, and the public.
Ability to organize, prioritize, and carry out office work with minimal supervision.
Dental insurance Health insurance Life insurance Retirement plan Vision insurance 8 hour shift Monday to Friday Elgin, TX 78621:
Reliably commute or planning to relocate before starting work (Required) Administrative:
2 years (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
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