Executive/Personal Administrative Assistant to CEO
Smart Corporation, Inc.
Smart Corporation, Inc.
Elgin, TX Elgin, TX Full-time Full-time $18 - $24 an hour $18 - $24 an hour 12 days ago 12 days ago 12 days ago Smart Corporation, Inc.
is an established Texas-based company with 50 years of experience painting multifamily, hospitality, student housing, and commercial projects.
Our busy entrepreneur, CEO and President is seeking an Executive/Personal Administrative Assistant.
This position will be responsible for various administrative and personal duties to help organize and keep her busy schedule running smoothly.
Responsibilities:
Provide exceptional executive support to the CEO and manage schedules and appointments.
Coordinate and prioritize internal and external appointments and meetings, ensuring optimal time use and sometimes attending meetings and taking notes.
Coordinate personal and business travel arrangements, including booking meetings, hotels, flights, and restaurant reservations.
Utilize QuickBooks to handle personal financials, including managing income and expenses, reconciling bank accounts, and assisting with preparing personal tax information for the CPA.
Prepare accurate yearly financial statements and generate investment property reports.
Plan and organize events and quarterly Project Manager meetings.
Manage shipping logistics through USPS, UPS, and FedEx.
Utilize Microsoft Suite for daily duties, including tracking the progress of investment properties, managing purchasing needs, maintaining inventory, and preparing documents.
Timely payment of personal bills.
Spot purchasing as needed and ensure office and painting supplies for Project Managers are well stocked.
Mail holiday cards and buy gifts.
Research and hire vendors as needed for yard and pool maintenance, etc.
Ensure routine maintenance of vehicles.
Occasional grocery shopping and tidying up.
Safeguard and use the company credit card for all purchases, reconciling statements monthly with appropriate documentation for purchases on the credit card.
Maintain and monitor office equipment, cell phones, and vehicle assets.
Respond to incoming telephone calls and emails promptly.
Maintain both paper and electronic filing systems.
Keep the office organized, and tidy.
Work independently and collaborate effectively with the team.
Perform additional administrative duties as assigned to meet CEO needs.
Qualifications Proven experience as an executive support specialist or similar role.
Excellent organizational skills and attention to detail.
Ability to prioritize effectively and manage various tasks to meet deadlines.
Strong problem-solving and decision-making abilities.
Proficiency in QuickBooks for financial management, a plus.
Working knowledge of Microsoft Suite.
Must hold information in the utmost confidence.
Ability to lift a minimum of 50 lbs.
This is a full-time, non-exempt office position.
Compensation is negotiable based on experience.
Business hours are Monday-Friday, 8:
00 a.
m.
to 5:
00 p.
m.
Benefits include group health, dental, vision, group and voluntary AD&D, 401K, PTO, and paid holidays.
Must be able to work in the U.
S.
without sponsorship, have reliable transportation, a valid unrestricted driver's license, and pass a background check.
Smart Corporation, Inc.
adheres to its core values of Profit, Relationships, Integrity, Dedication, Innovation, and Family.
When responding to this post, please include your resume and wage requirements.
To learn more about our company, please visit our website https:
//paintingsmart.
com.
Smart Corporation, Inc.
is an Equal Opportunity Employer.
Recruiters, please refrain from contacting us on this job opening with unsolicited services or offers.
No telephone calls, please.
Job Type:
Full-time Pay:
$18.
00 - $24.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Elgin, TX 78621:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Smart Corporation, Inc.
Elgin, TX Elgin, TX Full-time Full-time $18 - $24 an hour $18 - $24 an hour 12 days ago 12 days ago 12 days ago Smart Corporation, Inc.
is an established Texas-based company with 50 years of experience painting multifamily, hospitality, student housing, and commercial projects.
Our busy entrepreneur, CEO and President is seeking an Executive/Personal Administrative Assistant.
This position will be responsible for various administrative and personal duties to help organize and keep her busy schedule running smoothly.
Responsibilities:
Provide exceptional executive support to the CEO and manage schedules and appointments.
Coordinate and prioritize internal and external appointments and meetings, ensuring optimal time use and sometimes attending meetings and taking notes.
Coordinate personal and business travel arrangements, including booking meetings, hotels, flights, and restaurant reservations.
Utilize QuickBooks to handle personal financials, including managing income and expenses, reconciling bank accounts, and assisting with preparing personal tax information for the CPA.
Prepare accurate yearly financial statements and generate investment property reports.
Plan and organize events and quarterly Project Manager meetings.
Manage shipping logistics through USPS, UPS, and FedEx.
Utilize Microsoft Suite for daily duties, including tracking the progress of investment properties, managing purchasing needs, maintaining inventory, and preparing documents.
Timely payment of personal bills.
Spot purchasing as needed and ensure office and painting supplies for Project Managers are well stocked.
Mail holiday cards and buy gifts.
Research and hire vendors as needed for yard and pool maintenance, etc.
Ensure routine maintenance of vehicles.
Occasional grocery shopping and tidying up.
Safeguard and use the company credit card for all purchases, reconciling statements monthly with appropriate documentation for purchases on the credit card.
Maintain and monitor office equipment, cell phones, and vehicle assets.
Respond to incoming telephone calls and emails promptly.
Maintain both paper and electronic filing systems.
Keep the office organized, and tidy.
Work independently and collaborate effectively with the team.
Perform additional administrative duties as assigned to meet CEO needs.
Qualifications Proven experience as an executive support specialist or similar role.
Excellent organizational skills and attention to detail.
Ability to prioritize effectively and manage various tasks to meet deadlines.
Strong problem-solving and decision-making abilities.
Proficiency in QuickBooks for financial management, a plus.
Working knowledge of Microsoft Suite.
Must hold information in the utmost confidence.
Ability to lift a minimum of 50 lbs.
This is a full-time, non-exempt office position.
Compensation is negotiable based on experience.
Business hours are Monday-Friday, 8:
00 a.
m.
to 5:
00 p.
m.
Benefits include group health, dental, vision, group and voluntary AD&D, 401K, PTO, and paid holidays.
Must be able to work in the U.
S.
without sponsorship, have reliable transportation, a valid unrestricted driver's license, and pass a background check.
Smart Corporation, Inc.
adheres to its core values of Profit, Relationships, Integrity, Dedication, Innovation, and Family.
When responding to this post, please include your resume and wage requirements.
To learn more about our company, please visit our website https:
//paintingsmart.
com.
Smart Corporation, Inc.
is an Equal Opportunity Employer.
Recruiters, please refrain from contacting us on this job opening with unsolicited services or offers.
No telephone calls, please.
Job Type:
Full-time Pay:
$18.
00 - $24.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Elgin, TX 78621:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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